1. Create and Publish a New FEMA Project

Start your FEMA reimbursement process by creating and publishing a new project in HiperWeb.

1. From the left menu panel, click the following: CIS > PROJECT > NEW.
2. Set Up Project:
   • Leave the "Project Number" field blank as HiperWeb will automatically generate it for you.
   • Ensure you fill in the "Project Name" highlighted in yellow.
3. Enter all relevant project details, paying special attention to the Start Date and Due Date.
4. Click the SAVE button to create your new project. Selected project information will be published to the internet if you opted to do so.

2. Update FEMA Rates

Ensure your equipment rates are up-to-date for accurate FEMA reimbursement calculations.

Note: To view the Equipment Rates and choose the appropriate classifications, click the FEMA Equipment Rates Table button.

1. Update Rates Manually
   • From the left menu panel, click the following: SETUP > EQUIPMENT > SEARCH.
   • Use the Owner Department dropdown to filter for the relevant equipment.
   • After the equipment list is displayed, manually enter the Regular Rates and Minimum Charge Hours for each piece of equipment.
   • Click the Update Rates button to save the manual rate changes.
2. Update Rates Using FEMA Classifications
   • From the left menu panel, click the following: SETUP > EQUIPMENT > SEARCH.
   • Use the Owner Department dropdown to filter for the relevant equipment.
   • Check the 'Update rates using FEMA classifications' checkbox.
   • Select the appropriate FEMA Equipment Classification from the dropdown menu.
   • Click the Update Rates button to apply the FEMA rate changes.

3. Tie Your Project to a Work Order

Link your project to specific work orders to manage tasks efficiently.

1. From your work order creation page, you will now see the FEMA project in the project dropdown field.
2. Complete Work Order Details:
   • Project selection: Select the project.
   • Phase of the Project: Specify the project phase (this should be autogenerated when you create a new project - default is construction)
3. Finalize the Work Order: Click Submit to issue the Project Work Order, linking it directly to your FEMA Project
4. Job Cost the work order:
   • Using the Hiperweb job costing feature, add labor, material, contractor, etc. costs to your work order
   • The reporting tool in Step 4 will roll these costs up for your report.

4. Run a Project Report to Track Costs

Monitor and track all project-related costs to ensure accurate FEMA reimbursement.

1. From the left menu panel, go to CIS > REPORTS > RUN.
2. Select the Project Cost Report option.
3. Filter the report to your specific project and click Run to view detailed cost information.